Alot depends on what your existing processes consist of.
Do you have a change register for all changes?
Do individual departments have registers?
Is there a daily change meeting?
Are there any change review meetings?
Do existing changes have to have a regression plan?
Do you have a database everyone can access that could form the basis of a change system.
Its easier if the new process overlaps whats already there to begin with.
What changes do you intend to manage - hardware / software / firmware / greyware?
Is everyone signed on to the concept of approving and authorising change requests?
Everyone needs to use the change mgt sysem to regiser any change they are making to the it infrastructure.
They will need to submit their changes at least 5 working dayts in advance - apart from emergency changes that will require an ad hoc change meeting to approve and authorise.
In your case you need to get everyone on board and explain the benefits of the system. better planned changes - less chance of conflicts - better documentation etc,etc.
You also need to set up a change advisory board that will authorise all chnage before they are implemented.
All easy stuff really.
Once you have a register of changes with impact assessments regression plans everyone in the organisation will benefit.
If I can be of any further assistance please let me know.
The mail issue you will face is convincing everyone its the right thing to do. This will help if you get someone with clout to tell them unauthorised changed will not be tollerated. Get the man with the clout to the change advisory board meeting at least once.
I found that the people giving the resistance had small bespoke systems recording their own changes. However once they saw the bigger picture they signed on and all went well.
I ran daily change meetings (nicknamed morning prayers).
and made it fun..... some of the techies went on and on and on
but it was good fun and it worked in reducing badly planned changes
and conflicts with other groups. Planning improved and a more stable environement was created.
All good fun. Wish I was still doing it. Ah well back to jobserve!
OK. How do you have daily meetings when you are talking about 9 plants, each with at least one desk side associate, a large data center in one location, and a smaller data center in another location. Each person has their change control system. That is, "I have the admin rights, I am making the change, I am controlling it, therefore, change control is in place."
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