Posted: Tue May 24, 2011 8:48 pm Post subject: CHANGE ADVISORY BOARD - HOW TO MINUTE THE MEETINGS
does anyone have any guideline in terms of the format of the minutes of CAB should look like?
Say 10 changes have been reviewed, should details in basic text be written up for each change or should an export (eg PDF/Excel) from each change record be compiled?
I don't want to spend hours on admin work writing up reams of change detail but there again if the information is available from the change record itself could I not just refer everyone to the 10 change records in our service management tool?
Any advice would be most welcome
I would agree with the short and sweet approach to minutes. Recently our organization streamlined multiple practices and reports into a consolidated format. Previous formats were quite verbose (40, 60, 80 page reports were not uncommon) to a single page or 2 at the most so that now most participants and executives can actually review and understand the information in the minutes. The key is to report on what you really need to report on (without all of the extra crap) and keeping the report as simple and readable as possible so that end users will actually WANT to read your report.
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