Change Management Meetings

[tink43]

I am in the process of setting up a change management meeting to review changes on a weekly basis. We will be focusin on Major changes that are upcoming that will affect our infrastructure/applications.

I'm in the middle of drafting out a notification and want to make sure I don't miss anything. Does anyone have any ideas on what should be in this notification?

[Ed]

Hi Tink

I am concerned that you seem to think you have enough Major Changes, to discuss them on a weekly basis.

Do you really have that many changes that have to go before the board, to be able to talk about them on a weekly basis? Or are we perhaps talking Significant Changes here?

I suspect this is a case of mixing up the terminology. At least I very much hope so!

Regards

Ed

[Ed]

Tink - apologies

Senile moment - only half a reply - Things you could discuss in your meeting

CHANGE FREEZES

Agenda:

Review of actions from previous minutes.

Review of Changes approved since last CAB meeting

Changes submitted previous weeks with implementation dates still due.

Changes submitted this week.

Rejected Changes.

Review /Update of Forward Schedule of Change for next 7 days

Notify people in advance of the meeting of this agenda - get them to bring any documentation to support or show why these changes should not go in.

Call the right people into the CAB for the Changes that you have been notified of.

Regards

Ed

[mtbchangelady]

Tink,

My weekly Change Advisory Board (CAB) meeting agenda:

1. Approval of last week's Meeting Minutes
2. Review of failed Changes, or Changes resulting in a Severity 1 or 2 problem that warrant discussion
3. Change Violations for the week (if any)
4. Changes that have not been closed within a week of implementation end (SOX Requirement)
5. Review & Approval of all High & Medium risk Changes coming up within the next two weeks.
6. Cursory review of any High & Medium Risk Changes booked beyond two weeks.
7. Review of any request for Pre-Approved Changes (if any)
8. Open Discussion

Keeping the meeting moving crisply, I'm ususally able to run through it in approximately 45 minutes. That includes approving an average of 4-5 High risk Changes, and 15 or so Medium risk Changes each meeting. We don't review Low risk Changes (we have approximately 150 per week)

Hope this helps!